Submission Guidelines

The show welcomes artists resident (including part-time resident) on any of BC’s coastal islands, including Vancouver Island, the Gulf Islands and Haida Gwaii. Approximately 150 pieces in a variety of mediums will be chosen by our jurors for exhibition.

  • All artwork must be high calibre and display a good understanding of the chosen medium.

  • Artwork must be the original creation of the artist. Reproductions and copies such as giclee and copies of 2D work will not be accepted for adjudication. It cannot be a direct copy of a photograph unless you took the photograph yourself, it cannot be an image from a publication or the internet unless you have obtained permission from the copyright holder.

  • Artwork must be completed within the last 18 months and not shown in any other major juried art shows on Vancouver island, the Gulf Islands or Haida Gwaii. Artwork shown in galleries are accepted.

  • Work that is inventive, displays creativity, address current issues and shows fresh perspective is encouraged.

  • All artwork submitted will be categorized according to medium for jurors’ review.

  • The Adjudication Committee has final authority as to which category a work is most suited.

  • Artwork must be available for sale at a fair market price.

  • The Arts Council of Ladysmith and District (ACLD) retains the right to remove any artwork from adjudication that may contravene copyright laws or ACLD standards.

  • All Artwork must be gallery-ready for display.

  • Artists submitting heavy pieces must provide assistance for moving the pieces.

  • Art work cannot be altered after Adjudication.

  • Art work is not to be sold prior to the show.

  • The Ladysmith Fine Art Show respects the cultural rights of First Nations. It is requested that artists' work be culturally appropriate in its content, and that artists are authorized to use and can provide proof of permission, if they have used First Nations motifs/designs in their work.

  • No work created in a class or workshop setting will be accepted for adjudication

  • If you are uncertain about originality of your work please contact the Ladysmith Waterfront Gallery for more information.


Artwork can be 2-dimensional or 3-dimensional in any medium

  • 2D Art can have a maximum size of 4’ by 4’

  • 3D Art can have a maximum size of 7’ high, can include jewelry, pottery, fiber art, metal art, wood, glass or mixed media.

  • Digital Art includes computer-generated art and photography:

    • Computer-generated art must be entirely original and/or created from your own work

    • Photography that has been creatively altered by digital manipulation or used as a base to be painted, drawn upon or otherwise worked upon, must be indicated as such and shown to be an interpretation of the original image. Artists may only alter their own original photographs. Photographs by anybody else can be used as long as the permission of the copyright holder has been obtained.

    • Photographs may be printed on any substrate.

  • Limited Editions: A hand-generated print, computer-generated print or photographic print or cast sculpture or work created on a 3-D Printer will be accepted ONLY if it is the first work of a limited edition of no more than 30. They must all include a Certificate of Authenticity stating the number of editions and medium. The art must be on exhibit for the first time and no editions are to be sold prior to the Show. Engravings, lithographs and etchings must include a Certificate of Authenticity and will also be limited to 30. Photographic prints are allowed a limited edition of no more than 30.


Submission fees are $15 per piece and are not refundable after submissions have closed. The fee is due January 11, 2020.

Exhibition Fee is $30 per accepted piece due by January 21, 2020


  • Contact Information:

    • Artist’s name

    • Telephone number

    • Website or email (one of which will appear in the show catalogue).

  • Category

  • Medium and Substrate: a brief explanation of the techniques and primary artistic materials (i.e. oil, acrylic, watercolour, ceramic, glass, gold leaf, sterling silver, etc.) and the substrate or base materials, if any (i.e. canvas, steel, wood panel, rice paper, silk, etc.).

    • For Jewellery, artists must indicate all hand-fabricated materials

    • For Photography, artists must include: the type of archival print process used (only archival prints are accepted) plus the number and limited edition run, along with any development techniques and creative alterations.

    • For altered photographs advise how altered, i.e. whether digitally manipulated, used as a base/foundation for the artwork, etc.•

    • Dimensions: Measurements of the artwork in inches, in two or three dimensions, as appropriate.

    • Price: The sale price of the artwork ($200 minimum). All work submitted must be for sale. Artists should consider the following when setting their price: Cost of materials, originality/uniqueness of concept, creative time invested, framing/presentation costs, submission, exhibition and commission fees and shipping costs (if applicable).

  • Optional Description: The optional description field allows for a brief description of process and techniques used to inform jurors. (Do not use to describe the scene). This information is not seen when exhibited.

  • Images

    • Image quality:

      • Use plain or graded backgrounds.

      • Must be clearly focused, well-lit and properly exposed.

      • Artists may be asked to submit new pictures if images are of poor quality.

      • All images MUST give as close a representation of the work as possible in terms of colour and detail. Artwork that does not conform to the submission image may be refused.

    • Number of images: •

      • Up to two (2) images: 2D

      • Up to three (3) images: 3D

    • Image specifications:

      • At least 1500 pixels on one side

      • Maximum 4MB

      • In jpg/jpeg format

        Note: Frames do not need to be included in the image.

  • Submission form

  • Payment


An independent panel of jurors is selected each year to review submissions and select pieces to be exhibited in the Ladysmith Fine Arts Show. Jurors are professionals in their fields, and may include curators, gallery owners, educators and established artists. Jurors are also tasked with selecting award-winning artwork. The jurying process is anonymous. Jurors see submission images, title, medium, substrate, piece size, and optional description and submissions are displayed in random order.

Jurors will do the determination for acceptance of pieces online and do the adjudication for the award winners in person after the show hanging.


Artists will be notified January 19, 2020 by email once jurying is complete. Please add to your known sender list to ensure our message is not flagged as spam. The list of accepted artists will also be available online by 5pm on January 21, 2020, . Artwork not selected in a given year, if created within the 18-month time limit, can be submitted again the following year for evaluation by a new panel of jurors.

  • The Sooke Fine Arts Show respects the cultural rights of First Nations. It is requested that artists' work be culturally appropriate in its content, and that artists are authorized to use and can provide proof of permission, if they have used First Nations motifs/designs in their work.

  • Work created within workshops/classrooms will not be accepted for adjudication.

  • If you are uncertain about your work’s originality, please familiarize yourself with the term “derivative.” SFAS does not accept work that is derivative to protect artists, copyright holders, and purchasers alike. (See FAQs for further information)